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BlueRoom Facilitator Guide


Version 1.0

Published July 14th 2023

Phone and email support is available from Monday to Friday during normal business hours.

 

Phone support:

1300 744 980

 

Email support:

support@realresponse.com.au

Introduction

Welcome to your new BlueRoom Simulator.

 

BlueRoom™ is a patent-pending, state-of-the-art mixed reality (MR) simulation platform developed by Real Response. Unlike virtual reality (VR), BlueRoom eliminates the need for controllers and allows learners to enter a virtual environment where they can interact with real-world objects and practise physical and fine motor skills.

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The BlueRoom platform utilises the latest MR headset technology, the Varjo XR-3 Focal Edition, which provides a highly realistic and immersive experience for the learner. The Varjo XR-3 Focal 

Edition features a high-resolution display, a wide field of view, and advanced hand-tracking capabilities, allowing learners to interact with the environment naturally and intuitively.

 

One of the critical advantages of BlueRoom is its ability to simulate high-value, difficult-to-access scenarios at a fraction of the cost. For example, medics can insert an IV and draw up drugs in the back of a C130J Hercules as they fly across the Pacific Ocean or insert a chest tube as they prepare to take off with a patient in the back of a Blackhawk UH-60.

 

With BlueRoom, the possibilities for simulation are endless.

 

In this guide you will find all the information you need to facilitate live training simulations in your BlueRoom.

System Overview

Each BlueRoom Simulator utilises a combination of state of the art technologies to create a hands-on simulated training experience like no other.

 

Your BlueRoom simulator contains the following:

Hardware
Quantity
BlueRoom Enclosure
1
Lighting (100W floodlights)
10
Sound (speakers)
2
Vibrating floor (bass amp and shakers)
4
Mixed reality headsets: Varjo XR-3 Focal Edition
4
HTC Vive Base Stations 2.0
4
Mission Control touchscreen monitors
2
Enterprise grade PCs: Xenon
6
Webcam: Microsoft Lifecam Studio
2
Biometric wearables: Garmin smartwatches
4
Android tablet running BlueRoom Biometrics: Samsung Galaxy A8
1
Radio headsets: Eartec EVADE
6
Lifecast manikin
1
Software
Quantity
Varjo Software (including SteamVR)
2
BlueRoom Biometrics (powered by Garmin)
1
BlueRoom Mission Control
2
BlueRoom Environments (powered by Unreal Engine)
2 x 2
Hardware

The BlueRoom structure is designed for optimal mixed reality performance.

Each element has been carefully considered to ensure that the simulated experience is as high fidelity and faultless as possible. 

Lightning

100W LED floodlights with remote control for switching.
The mixed reality system has been calibrated for all lights on during use. Lights should always be turned off when not in use using the remote control provided.

BlueRoom Lightning_edited.jpg
Sound

Alto TX308 350W speakers provide the environmental sounds for the BlueRoom simulator.

The volume level of the speakers is controlled through the Mission Control application on the first facilitator station touchscreen. Power for the speakers is controlled by the same remote control as the lighting.

BlueRoom Sound.png
Vibrating floor

A 200W Dayton Audio bass shaker amplifier (located inside the server rack) and four tactile bass shakers (pictured right, attached to the floor)) are used to vibrate the floor of the BlueRoom at the same frequency as the particular airframe or vehicle.
The volume level of audio coming through the bass shakers is controlled through the Mission Control application on the first facilitator station touchscreen.
Power for the bass shaker amplifier is controlled by the same remote control as the lighting.  The individual shakers are passive and do not need to be turned on or off.

BlueRoom Vibrating floor.png
Varjo XR-3 Focal Edition mixed reality headsets

At the time of publication, the Varjo XR-3 Focal Edition is the best available mixed reality headset on the market.  The headsets are powered by USB and must be connected to the headset PCs to work.  

More details about the Varjo XR-3 Focal Edition can be found in a later chapter.

BlueRoom Varjo XR-3.png
HTC Vive Base Stations 2.0

The HTC Vive Base Stations track the learner’s movements and location within the BlueRoom Simulator using laser technology. Each BlueRoom has enough Base Stations to ensure that the system always has a view of the MR headset within the environment.
It is essential that the Base Stations remain stationary at all times as if they are moved, they will need to be recalibrated using the SteamVR software.

More details about the SteamVR software and calibration can be found in a later chapter.

BlueRoom HTC Vive Base Stations 2.0.png
Mission Control touchscreen monitors

Facilitators can load, monitor and control scenarios via the Mission Control software, found on the 32” touchscreen interface overlooking the BlueRoom.
The touchscreen was selected to allow the facilitator maximum control with minimal familiarisation and focus, so the facilitator can concentrate on what the learners are doing.
The touchscreen is connected to the Facilitator PC and is essentially a second mirrored monitor for this PC.  It powers on just as any monitor would, and requires both a HDMI connection and a USB connection to operate.

BlueRoom Mission Control touchscreen.png
Enterprise grade PCs

Each BlueRoom is powered by at least three enterprise-grade rack-mounted PCs.  Each facilitator station (server rack) contains three PCs.
Facilitator PC: The first PC runs Mission Control.
Headset PCs: The second and third PCs run the scenarios and MR headsets.

All PCs need to be operational for BlueRoom to run.
More technical information about the PCs can be found in the Technical Specifications chapter.

BlueRoom PCs.png
Webcams - Microsoft Lifecam Studio

Microsoft Lifecam Studio Webcams provide the facilitator with an additional view (via Mission Control) and recording of the simulation activity.  The webcam is positioned to eliminate any blind spots for the facilitator.

The webcam is connected to the Facilitator's PC using a USB extension cable.

BlueRoom Webcams.png
Biometric wearables (Garmin Venu 2 smartwatches)

Garmin Venu 2 smartwatches are used to stream live biometric data from the learner, including heart rate (HR), heart rate variability (HRV), oxygen saturation (SPO), stress (using an algorithm that utilises HRV)  and respiratory rate. 

Watches have different colour watch bands for easy identification and selection in Mission Control.

BlueRoom Garmin Venu 2.png
Tablet running BlueRoom Biometrics - Samsung Galaxy A8

Biometric data from the smartwatches is captured by the BlueRoom Biometrics application on a Samsung Galaxy A8 tablet which is located in the server rack.
This tablet must be kept fully charged and powered on to transfer the biometric data from the watches into the Mission Control application.
 
More details about the BlueRoom Biometrics application can be found in a later chapter.

BlueRoom Samsung Galaxy A8.png
Radio headsets - Eartec EVADE

The Eartec EVADE communication system was selected to realistically simulate aircrew communications in the BlueRoom simulator.
These headsets operate independently from anything else in the BlueRoom Simulator.

More details about the radio headsets can be found in a later chapter.

BlueRoom Eartec EVADE.png
Lifecast manikin

Lifecast manikins are used in the BlueRoom simulator due to their natural feel, realistic appearance, and the wide range of potential medical interventions and procedures that they can simulate.

The capabilities of each manikin vary and can be found in the documentation for your specific Lifecast manikin.

BlueRoom Lifecast manikin.png
Software

The BlueRoom Simulator relies on several pieces of proprietary software to create realistic simulated experiences which can be both monitored and recorded.

BlueRoom Environments (powered by Unreal Engine)

BlueRoom environments are developed using Unreal Engine.
Unreal Engine allows for highly realistic interactive environments to be developed in a relatively short time frame. 
These environments make up the ‘virtual’ element of what the learner sees whilst in mixed reality, whether it be a c130J aeroplane, MRH90 helicopter, Virginia class submarine or village hut.

BlueRoom Software 1.png
BlueRoom Mission Control

The BlueRoom Mission Control application is operated via a touchscreen monitor.  It allows the facilitator to load, monitor and control the mixed reality scenarios.  It links all of the elements of BlueRoom together, networking the BlueRoom environments, BlueRoom Biometrics and Varjo software to create a dynamic and interactive mixed reality experience which can be controlled, monitored and reviewed by a facilitator.

More details about BlueRoom Mission Control can be found in a later chapter.

BlueRoom Software 3.png
BlueRoom Biometrics (powered by Garmin)

The BlueRoom Biometrics app runs on an android tablet, receiving the biometric data from the smartwatches worn by learners.  This data is then sent through a server to the Mission Control application, where it is displayed and recorded as part of each simulation scenario.
 
More details about BlueRoom Biometrics can be found in a later chapter.

BlueRoom Software 4.png
Varjo Software (including SteamVR)

Varjo Base(including Varjo Analytics), and Varjo Lab Tools all run in the background and connect the mixed reality headset with the BlueRoom environment, and provides the source for the learner POV video which is streamed into and captured by Mission Control.
Steam VR software is used in conjunction with the HTC Vive Base Stations and the Varjo software to track the headset position and rotation.

More details about the Varjo software and SteamVR can be found in a later chapter.

BlueRoom Software 2.png
Running a BlueRoom Scenario
Introduction
 

The BlueRoom Simulator is capable of running a wide range of scenarios.

As a general rule, BlueRoom is best for practising hands-on, tactile activities within environments that might otherwise be difficult to access.
 

For example:

  • Applying a tourniquet to a patient whilst under fire.

  • Conducting medical interventions whilst in flight.

  • Disarming an IED in a desert village.
     

Another strength of BlueRoom is the power it gives the facilitator.  As the facilitator, you are able to adjust scenarios in real-time.  So, where a particular medical intervention may have been successful the first time a learner attempted it, the facilitator can then make it unsuccessful the next time, using the control they have over the patient vitals to indicate an adverse effect.

BlueRoom also records every single event and intervention a learner performs, allowing for deep, data supported debriefings that provide an opportunity for learners to reflect on their experience and gain valuable insights into what went well and what could be improved.

Launch Instructions
Basic launch sequence


The following steps must be performed in sequence.
 

  1. Switch PCs on using the large switch on the side of the server unit.

  2. Follow all directions on the Mission Control application on the touchscreen.

     

Reboot sequence


In the event of any issues, the easiest remedy is often to reboot the entire station.

Turning the PCs off for 30 seconds allows them to all reset to a default state.
 

  1. Switch PCs off using the large switch on the side of the server unit.

  2. Wait 30 seconds.  Ensure all lights on PCs are off.

  3. Switch PCs on using the large switch on the side of the server unit.

     

Powering down the BlueRoom Simulator


The BlueRoom PCs should be left ON at all times unless in case of emergency (for example a flood where the PCs need to be moved).  The monitors will automatically go into sleep mode but can be awoken by moving the mouse around.


Lights/audio/headsets should be turned OFF (using the remote control provided) whenever the BlueRoom Simulator is not in use.

BlueRoom Mission Control
Introduction
 

The BlueRoom platform also includes a powerful facilitator application called Mission Control, which allows trainers to monitor and manipulate the virtual environment in real-time.

Mission Control syncs with the Garmin watches worn by the learners to provide biometric feedback, such as stress levels, which the trainer can use to intervene as necessary, for example by adjusting the difficulty of the simulation.

 

Using Mission Control facilitators can control and adjust the:

  • Loadout and terrain.

  • Volume.

  • Patient vitals using as shown on the patient monitor on Mission Control and inside the virtual environment, over an adjustable amount of time, including:

    • Heart Rate (HR)

    • Oxygen Saturation (SPO2)

    • Respiratory Rate (RR)

    • End-tidal Carbon Dioxide (ETCO2)

    • Systolic and Diastolic Blood Pressure (BP)

    • Temperature (TEMP)

  • Events log, which includes both automatically recorded events, such as changes to the patient vitals, and observed events, such as when the learner performs a particular intervention.

 

Facilitators can monitor learners in the following ways:

  • Learner biometrics.

  • Live video streams of the learner/s, including both headset view and webcam view.

  • Events logged against the learner stress level, combined with any particular patient vital.

 

BlueRoom Mission Control also records each session to allow for in depth debriefing and reporting.

Launching Mission Control

1.

From the opening screen you can select to either START NEW SESSION or to view PREVIOUS SESSIONS.

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2.

The PREVIOUS SESSIONS screen allows you to review any previously recorded sessions.

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3.

If you select START NEW SESSION the logging in process commences.

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4.

You will be instructed to turn on the lights using the remote control provided.  This also turns on the MR headsets.

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5.

You will then be instructed to give each learner a Garmin smartwatch and check it is being tracked on the BlueRoom Biometrics application on the tablet.  More details about this application can be found in a later chapter.

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6.

Enter the facilitator's name and click NEXT.

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7.

Always select ONE LEARNER and click NEXT.

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8.

Select CONNECT BLUEROOM.  This will start all the applications required to run BlueRoom on the connected Laptops.

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9.

This process can take up to two minutes.  You should not press any keys or touch the screen during this process.

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10.

Once all the systems are connected, you will see green ticks next to each element.  Click NEXT to continue.

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11.

Enter the first user name, select the watch they are wearing and click NEXT.

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12.

Enter the second user name, select the watch they are wearing and click NEXT.

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13.

Select Loadout and click NEXT.

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14.

Select Terrain and click NEXT.

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15.

The patient profile screen allows you to select a preset ‘start’ patient profile, or to create a custom profile of your own.

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16.

If you wish to select a preset profile, you can do so on the left (you can scroll to see additional profiles) and click NEXT.

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17.

If you click ADD PATIENT you are able to add your own patient profile name, description and starting vitals, which is then saved and available from the patient profile screen.

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18.

Clean the Varjo mixed reality headset using one of the provided microfiber cleaning cloths.  Help each learner to properly adjust and wear the Varjo headset.  Ensure that the learner can see the default environment (empty c130J aircraft).

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19.

Help each learner to adjust and wear the radio headset properly. Put your own radio headset on. Ensure the learner can hear you talk through your headset and knows how to both adjust the volume using the buttons on the earpiece and how to mute the microphone by raising it.

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20.

When the learner/s are ready, click BEGIN SCENARIO.  This will take the learners from the default virtual Loadout into whichever Loadout you have selected.

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21.

You will now see the full Mission Control application on the touchscreen monitor.

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Running a scenarios using Mission Control

The BlueRoom Mission Control application allows facilitators to control every aspect of a learners simulation experience from a simple touchscreen interface.

Mission control allows you to customise, monitor and record a mixed reality aeromedical evacuation simulation.

Running an Aeromedical Scenario

The BlueRoom Mission Control application allows facilitators to control every aspect of a learner's simulation experience from a simple touchscreen interface. Mission control allows you to customise, monitor and record a mixed-reality aeromedical evacuation simulation.

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  • This simulator caters for two learners, working together to treat a patient.  The points of view and actions of each learner are both recorded by the system.  You can switch between each learner as required.

 

  • ​Different patient profiles can also be loaded during the scenario.

BlueRoom Simulator traniee patient.png
  • Different loadouts can be selected during the scenario.

 

  • ​Likewise, the terrain you are flying over can be changed to desert, sea, forest, or any real location in the world.

BlueRoom Simulator loadout terrain.png

The volume of the scenario can be changed depending on the level of audio realism required.

BlueRoom Simulator environment sound.png

Live learner biometrics feed into the Mission Control application from the watches the learners are wearing.

BlueRoom Simulator biometrics.png

The virtual patient monitor, which the learners see inside their headsets, can be controlled by the facilitator.  The facilitator can create changes to the patient's vitals due to changes in the patient’s condition, the stresses of flight, or in response to interventions by the learner.

BlueRoom Simulator patient monitor.png

Throughout the experience, the facilitator can look at an individual learner’s point of view, a separate webcam view, or both.

BlueRoom Simulator view.png

All changes to the patient's vitals are automatically logged by the system, and all interventions the learner performs can be logged by the facilitator, along with comments.

BlueRoom Simulator events.png

These interventions are then recorded in the performance statistics timeline, which shows the learner's stress level in red, as well as all of the logged interventions and any patient vitals the facilitator would like to map against this information.  So it’s possible to look at what happened when the patient’s heart rate suddenly went up, did the learners panic?  Did they perform the correct interventions in response?  If not, why not?

BlueRoom Simulator performance statistics.png

All of this information is recorded at each session's conclusion, allowing for a high-fidelity debriefing where learner biometrics and interventions are aligned with patient vitals and video footage.  The facilitator can then select important points to discuss with learners throughout the scenario.  As this information is recorded, it can also be used for peer-to-peer learning.

Scenario Results (1).png

Mixed and virtual reality experiences no longer need to be 100% pre-determined and confined to the person wearing the headset.  BlueRoom Mission Control puts facilitators in control of these powerful technologies and allows for an infinite range of simulation experiences.

Running a TCCC Scenario

TCCC Mission control follows a similar interface to the aeromedical system with the following changes.
 

  1. Removal of the monitor and replacing it with a vital column allows the facilitator to send visual prompts of the vitals signs as the student takes them.

  2. A MedEvac icon that allows the student to choose what type of MedEvac comes once the pause and exit button is pressed.

  3. A Battle Intensity icon that allows the facilitator to adjust the intensity of the enemy force.

  4. An inject button allows the facilitator to send an F15 to perform a flyover or to bomb the enemy's position.

  5. A drone view of the battlefield

BlueRoom Mission Control TCCC (3).png
  1. Ensure the controller connected to the gun is charged and turned on within the BlueRoom space ensuring that it is tracked by the light houses.
     

  2. Allows the user to feel comfortable holding the gun and testing the trigger and sight.
    A. Note the sight is slightly off and the team are building a calibration for the next version release.

3.

Turn the battle intensity to high
 

  • Allow the student to provide security, returning fire at the enemy coming down the hill.

BlueRoom Simulator performance statistics.png

4.

​Once you are satisfied that you want to move on, notify the student a F15 has been called in, and send the inject to trigger the F15 bombing run or fly-over.

BlueRoom Simulator f15 flyby.png

5.

Reduce the battle intensity to low and allow the student to transition from providing security to medical care.
 

  • The student should swing the gun over their shoulder and take the medical kit to start performing medical care.

BlueRoom Simulator battle intensity 2.png

6.

Allow the student to perform the appropriate medical care.
 

  • Examples include a tourniquet on the leg, NPA in the nose or administering pain relief. See the next section of this guide for more details.

BlueRoom Simulator TQ.png

7.

Once the student has completed the medical care you can call for the MedEvac by pushing the pause button and exit the scenario.

  • Once you push exit and yes/no to save the scenario the MedEvac countdown will occur.

  • The Bushmaster or Blackhawk will begin to arrive and the student should have the patient packaged and ready for evacuation.

BlueRoom Simulator MedEvac.png
Potential medical interventions

The following is a list of potential medical interventions that are well suited to the strengths of the BlueRoom simulator, including:

  • The ability to perform tactile interventions.

  • The facilitator can control patient vitals on the monitor.

  • The capabilities of the Lifecast manikin.

Basic life support

Intermediate life support

Advanced life support

  • Bandage

  • Blood Pressure

  • CPR

  • Head-to-toe survey

  • NPA

  • OPA

  • Oxygen Mask

  • Splinting

  • Tourniquet

  • Bag Valve Mask (BVM)

  • Drug administration

  • Drug preparation

  • Fluid preparation & administration

  • Intramuscular (IM) injection

  • Intravenous (IV) Cannulation

  • MCPR

  • Airway intubation (ETT)

  • Blood preparation & administration

  • Infusion pump

  • Interosseous (IO) cannulation

  • Mechanical Ventilator

  • Needle thoracostomy

Debriefing & Reports

Mission Control Debrief

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Each session conducted in BlueRoom is recorded by Mission Control to allow for in depth debriefing.

The following data sources are all recorded and linked:

  • Videos captured from both the learner headsets and a webcam.  

  • Events log, including automated events and those manually recorded by the facilitator.

  • Performance statistics timeline including learner biometric data, patient vitals and events.

 

Facilitators can step through all or notable events of the scenario.  When clicking on an event, details of that event will be shown, and all of the videos will automatically scroll to the time of that event, allowing the facilitator and learner to rewatch important moments together.  The event will also be highlighted in the performance statistics timelines, allowing the facilitator and learner to see the learner’s stress level and patient vitals at that moment.

This can lead to teachable moments such as the following:

“When the patient's heart rate went up, your stress also went up, and you didn’t perform this intervention correctly.  What were you thinking when her heart rate went up?”

Why Debrief?

Debriefing is a structured process that allows individuals or groups to reflect on and discuss an experience or event. It is commonly used in fields including the military, emergency services, and healthcare.  Some of the benefits of debriefing include:

 

  1. Reflection and learning
    Debriefing provides an opportunity for individuals to reflect on their experiences and gain insights into what went well and what could be improved. It allows participants to analyse their actions, decisions, and outcomes, facilitating learning and personal growth.

  2. Emotional support
    Debriefing sessions create a safe space for individuals to express their emotions and feelings about an event. Discussing intense or traumatic experiences with others who have shared the same experience can help alleviate stress, promote emotional healing, and reduce the risk of developing long-term psychological issues.

  3. Enhanced performance
    Debriefing allows individuals or teams to identify strengths and weaknesses in their performance. By examining the actions taken during an event, participants can identify areas for improvement and develop strategies to enhance future performance. This leads to increased efficiency, effectiveness, and overall performance in similar situations.

  4. Improved decision-making
    Debriefing helps individuals or teams evaluate the decisions made during an event, identify any errors or biases, and understand the factors that influenced those decisions. By gaining this awareness, participants can refine their decision-making processes and make more informed choices in the future.

  5. Team cohesion and collaboration
    Debriefing fosters communication, collaboration, and trust among team members. It provides an opportunity for individuals to share their perspectives, exchange information, and develop a shared understanding of the event. This promotes team cohesion, improves cooperation, and strengthens relationships within the group.

  6. Risk reduction
    Debriefing can help to identify potential risks, errors, or gaps in procedures or protocols. By analysing the event and discussing contributing factors, debriefing sessions enable organisations to implement corrective measures, update protocols, and reduce the likelihood of future incidents or mistakes.

  7. Organisational learning and improvement
    Debriefing not only benefits individuals but also organisations as a whole. By capturing lessons learned and sharing them across the organisation, debriefing sessions facilitate organisational learning. This collective knowledge can be used to refine policies, procedures, and training programs, leading to continuous improvement and increased overall effectiveness.

 

Debriefing is a valuable process that promotes reflection, learning, emotional support, and performance improvement. It is an essential tool for individuals and organisations to enhance their understanding, collaboration, and resilience in the face of challenging or complex situations.

BlueRoom Reports

BlueRoom Reports can be exported for each learner after a session.  These can be used as an additional debrief tool and also kept on file as a learning record.  

The reports are in PDF format and can be printed or kept as a digital file.

 

BlueRoom Reports contain the following information:

Session details include:
 

  • Learner/s name/s and watches worn

  • Facilitator name

  • Time and date

  • Loadout and terrain

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Performance statistics timeline with patient vitals and learner stress levels.

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Events log including time, any facilitator notes and learner stress levels.

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Varjo XR-3 focal headsets and software
Cleaning the headset

Microfiber lens cloths are provided to clean the headset eye and camera lens.  No other cloth should be used for this purpose.​​

  • The lenses on your headset are high-precision optical instruments. Always handle the lenses carefully.

  • Wipe the lenses with clean, unused optical lens wipes or a microfiber lens cloth. 

  • Use a wipe or cloth that is damp but not soaked. Clean the lens surface using gentle, circular movements starting in the centre and moving outward.

  • The camera lenses on the front of the headset can also be cleaned to ensure

  • The polyurethane cushion can be cleaned with non-abrasive antibacterial wipes.

BlueRoom microfiber.png
Handling and care

Please be aware that your Varjo headset is a high-precision optical instrument. Handle your headset with care. Do not drop or throw the headset as it could damage the optical elements.

  • Lenses and optics play a key part in creating a crystal-clear virtual reality experience. Be careful not to scratch the lenses when you use, store, or move your headset.
     

  • When using the headset with eyeglasses, ensure that the eyeglasses do not touch or scratch the headset lenses.
     

  • Always lift the headset by holding the headset body or the headband. Do not lift the headset by holding the mask, cables or the head strap.
     

  • Be careful not to scratch the lenses or the front plate while changing the mask, face cushion, or headband.

BlueRoom headset care.png
Fitting the headset

Adjust your headset when you put it on to find a comfortable fit and to get the best possible image quality.

 

Before you put on the headset, rotate both adjustment wheels counterclockwise to loosen the headband. Do not force the headset on if the headband is too tight. You can wear most eyeglasses with single-vision lenses when using the headset.

  • To put on the headset, place the front part on your face and pull the headband over the back of your head.
     

  • When you put on the headset, adjust it to find the right fit for you:

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  •  1  Rotate the back adjustment wheel to tighten the headband.
     

  •   2  Rotate the front adjustment wheel to move the headset up or down on your head. 
    Support the headset body with one hand while adjusting.

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  •  3   4  Use the side knobs on either side to adjust how the headset fits around your face.

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  • The headset is correctly adjusted when it sits comfortably on your head, stays in place, and the image inside the headset is sharp.

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Safety, Health & Comfort Considerations

Using a mixed reality headset can provide exciting and immersive experiences, but it's important to prioritise safety, health, and comfort. Here are some considerations to keep in mind:

Safety Considerations
 
  1. Follow setup procedures
    Adhere to the setup procedures, user guidelines, and instructions provided by the headset and controller manufacturers, as well as the publishers of software applications and content. Ensure you understand the safety instructions and usage guidelines provided by these sources.
     

  2. Look after others
    Make sure anyone else using the headset is familiar with the health and safety information and any additional safety instructions from the device and content providers.
     

  3. Make sure the environment is safe
    Use the headset in a safe environment free from trip hazards, stairs, low ceilings, and fragile or valuable items that could be damaged. Avoid situations where people or objects might unexpectedly approach. Do not use the headset when you need to be aware of your physical surroundings for safety.  
     

  4. Be wary of mixing the virtual and real
    Putting a blue object in the BlueRoom may cause a tripping hazard if the learner cannot see the object.   Likewise learners may try to lean on or use virtual objects for support which could lead to injury.

Health Considerations
 
  1. Motion Sensitivity
    If you are prone to motion sickness, have a history of migraine headaches, or suffer from inner ear disorders, you may be more susceptible to discomfort while using the headset.
     

  2. Interpupillary Distance (IPD)
    Ensure that the IPD, the distance between the centres of your pupils, falls within the optimal range for the device. An IPD outside this range may increase discomfort.
     

  3. Motion Sensitivity
    Clear and comfortable viewing of stereoscopic 3D content requires good binocular vision. If you have a binocular vision disorder such as strabismus or eye misalignment, viewing 3D content may not be comfortable. Consider consulting an eye doctor if you experience difficulties.
     

  4. Adaptation Period
    Some individuals may experience discomfort such as nausea, motion sickness, dizziness, disorientation, headache, fatigue, or eye strain as they adjust to using mixed reality. Start slowly and take breaks to allow your body to adapt. Discomfort should decrease over time.

Comfort Considerations
 
  1. Gradual Adaptation
    Begin with shorter sessions and gradually increase the duration as you become more accustomed to mixed reality. This can help minimise discomfort.
     

  2. Content Selection
    Certain scenarios that involve perceived movement through space or looking down from above may trigger discomfort. Be mindful of the content you choose and how it affects your comfort.
     

  3. Tracking Moving Objects
    Interactions that involve tracking moving objects may contribute to discomfort. Take breaks and adjust the intensity of such interactions as needed.
     

  4. Regular Breaks
    Take periodic breaks during extended headset use to rest and prevent fatigue. The timing and length of breaks vary depending on the individual and usage patterns, but it’s recommended that no learner uses the system for more than 60 minutes at a time.
     

  5. Discomfort Management
    If you experience discomfort, stop using the headset and rest until you feel better. Sitting still in a well-lit environment can help alleviate disorientation. Avoid activities that require balance or coordination until you have fully recovered.
     

  6. Adaptation and Adjustment
    Take note of the content and environmental factors contributing to discomfort and adjust accordingly in future sessions. Everyone adapts at a different pace, so consider taking more frequent or longer breaks if needed.

    By prioritising safety, considering your health factors, and ensuring comfort, you can enhance your mixed reality experience while minimising any potential risks or discomfort.

Headset connection to PC
  • Headset cables A and B: Connect each cable to the correct headset adapter.
     

  • Headset adapters: Connect each adapter to a DisplayPort port on the graphics card and to a USB-A 3.0 / 3.1 port on the motherboard.

  • Power supply units:


Connect each unit to a headset adapter and to a power source using one of the included power plugs.

In BlueRoom, each power supply unit will have a remote control power point socket to ensure that the headsets are powered on AFTER the PCs are powered on.

Screen Shot 2025-01-31 at 3.05_edited.jp
Varjo XR-3 Software

Two different pieces of Varjo software run in the background to support the mixed reality headset.

Varjo Base

Varjo base is the application that controls the Varjo XR-3 headset.

It enables you to monitor the perspective of the headset wearer, as well as access settings and presentation tools.

 

Varjo Base is automatically launched by BlueRoom Mission Control and comes pre configured for your particular BlueRoom, so you shouldn’t ever have to interact with this software.  It will run in the background every time BlueRoom Mission Control is launched.

 

*If you do wish to learn more, details about how to use Varjo Base can be found at the following URL: https://varjo.com/use-center/get-to-know-your-headset/using-varjo-base/

Varjo Lab Tools

Varjo Lab Tools is an application which handles some of the more advanced functions of the Varjo headset, such as masking, camera settings, and chroma key settings.

Varjo Lab Tools is automatically launched by BlueRoom Mission Control and comes pre configured for your particular BlueRoom, so you shouldn’t ever have to interact with this software.  It will run in the background every time BlueRoom Mission Control is launched.

 

*If you do wish to learn more, details about how to use Varjo Lab Tools can be found at the following URL:

https://developer.varjo.com/lab-tools

SteamVR - Base Stations

Varjo headsets are compatible with SteamVR Tracking technology, which utilises up to four SteamVR base stations to accurately track the position and movement of your headset. These base stations are set up when the simulator is installed and should not be moved at any time.

SteamVR Tracking

Under normal use you should not be required to set up SteamVR tracking.

 

If you are experiencing tracking issues for a reason that isn’t obvious, something is blocking the sensors on the headset from ‘seeing’ the base stations.  

 

This may be occurring because you have your hands on the headset and are blocking its sensors.  In this case, make sure the headset is properly fitted so you don’t feel the need to support it with your hands.

 

This can also happen because one or more base stations aren't connected or have been obstructed in some way.  Check that all four base stations have a green light on them.  If they do not, check that the power cable is plugged into the base station, and the power plug is plugged into an active power outlet.

 

Finally, we suggest that you clean both the headsets and base stations as some kind of obstruction may be the cause.

 

If you continue to experience tracking difficulties, the following procedure should be followed.

SteamVR Room Setup

Under normal circumstances, you should not have to perform Room Setup.  Room Setup will only have to be done if the Base Stations have been moved or disconnected for some reason.
 

Room setup is performed when you set up SteamVR™ Tracking for your headset. You can start a new room setup at any time as follows:

  1.  Navigate to the System tab in Varjo Base.
     

  2.  Make sure that SteamVR™ is selected under Headset tracking.
     

  3.  Start SteamVR room setup.
     

  4. Follow the instructions on the screen to complete the process.

Screen Shot 2025-01-31 at 3.31_edited.jp
Radio headsets - Eartec EVADE

Eartec EVADE are light, industrial wireless team communication systems that provide instantaneous, hands free voice contact. Operating in full duplex mode they allow crews to talk simultaneously and hands free. They feature deluxe padding and a sleek, fully adjustable headband. EVADE has the capacity to link up to nine users within a 1/2 mile range.

The Eartec EVADE communication system was selected to realistically simulate aircrew communications in the BlueRoom simulator.

BlueRoom Eartec EVADE.png

Features of the system include:
 

  • EVADE dodges interference from and with other systems by automatically switching to clear communication channels, using the same wireless protocol as the U.S. Armed Forces for secret and interference free communications.

Eartec EVADE.PNG
  • The headsets are comfortable, lightweight and can be worn in conjunction with the mixed reality headset.

  • The system is industrial grade and able to withstand high use.

  • The li-poly batteries provide up to 8 hours constant use and are easily replaceable.

  • Excellent performance with a range of up to 800m.

  • The radio is installed inside the earcup, with no wires or beltpacks.

  • Auto Mute Boom – Mute when microphone is in up position.

  • Volume Control – Simple up / down push button adjustment.

Radio headsets - Operation
Wearing the radio headset
  • The radio headset should be placed on the learner’s head after the Varjo MR headset has been fitted to the learner.

  • The strap can be adjusted to suit the size of the learner's head before it is worn.

  • The headset labelled MAIN must be operational for all of the other headsets to connect.

  • Facilitators should help each learner to put the radio headset on, put their own radio headset on, and test that they are able to communicate with the learner/s before beginning the scenario.

  • Please note that it can take up to 30 seconds for the radio headsets to connect with each other.

ON/OFF Power Button
  1. Click the power button on the MAIN headset. 
    A flashing green LED indicates that power is ON.
     

  2. Press the power button on the REMOTE headset(s).
     

  3. The LED on all headsets will flash & then turn solid green, indicating that the headsets have linked.

 

Note: to turn it off, press and hold the power button for 4-5 seconds. When the LED blinks red, release.

BlueRoom radio headset ON.png
Set Volume

EVADE features five volume settings. Click UP or DOWN buttons to adjust. Audible tone indicates low or max volume.

Microphone Placement

Position the microphone one finger-width distance from your mouth. Speak into the front of the

microphone, indicated by the painted arrow and “TALK” text

BlueRoom radio headset.png
AutoMute

The microphone will automatically mute when in the raised position. The flexible microphone lead can be bent so it avoids the MR headset.

BlueRoom AutoMute.png
Radio headsets - Battery
Charging
  • Batteries are charged via the multi-charger. 

  • Insert the batteries making sure the contacts are properly aligned.

  • RED indicates charging

  • GREEN indicates fully charged.

BlueRoom battery.png
Installation
  • To eject the battery from the headset, press and slide the battery release switch.

  • Insert the battery bottom first, pressing the top until the release catches.

BlueRoom instalation_edited.jpg
Low Indicator
  • A repetitive beep (20 sec. intervals) indicates low power. The battery should be charged or replaced.

Battery Care
  • To preserve optimum charge level remove battery from compartment when not in use.

Radio headsets - Programming / syncing

Headsets should arrive pre-programmed, but may need to be reprogrammed if they are repaired or replaced.

Clearing the Main Headset

When programming a repaired or replaced EVADE headset, the MAIN headset needs to be cleared before a new Remote headset can be paired. Follow the steps below to clear the MAIN. All Remote headsets should be OFF before starting this process.

 

  1. With all system equipment off, install a battery in the MAIN headset and press the power button to turn on (LED flashes green).
     

  2. Quickly press the volume down button 3 times, then press and HOLD the volume up button. The LED will flash green/red. The MAIN is now in program mode.
     

  3. Press and hold the volume down button for 5 seconds until the red LED flashes quickly. This clears the MAIN headset (Skip to step 3 below).

Programming EVADE Remote Headsets
  1. Press the power button on the MAIN headset to turn on the headset. (LED flashes green).
     

  2. Quickly press the volume down 3 times, then press and hold the volume up button. The LED will flash green/red. The main is now in program mode.
     

  3. Power on the Remote EVADE headset(s) to be programmed (LED flashes green).
     

  4. Quickly press the volume down 3 times, then press the HOLD volume up button. The LED will flash green/red, then quickly flash green. The LED will then turn solid RED. The headset is now programmed.
     

  5. Once all Remote headsets have been programmed, press the power switch to turn off all headsets and complete the programming process.

Biometrics
Introduction

BlueRoom Biometric Mission Control application relies on data streamed from a watch to a tablet, then into the Real Response servers and into BlueRoom mission control

Screen Shot 2025-02-03 at 10.12.27 am.png
System requirements
  • Android Tablet with BlueRoom Biometrics application installed.

    • Samsung Galaxy A8 WIFI 64GB

  • Garmin smartwatch

    • Garmin Venu 2

 

Your BlueRoom Biometrics comes pre-paired with Garmin Venu 2 watches.

You can add additional devices if you wish. However, they will not be accurately represented by the graphics in the application.

 

Any of the following Garmin devices will work with the BlueRoom Biometrics application:

  • D2 Mach 1

  • Descent Mk2 Series

  • Enduro & Enduro 2

  • Epix (Gen 2 Series)

  • Fenix 6 Series

  • Fenix 7 Series

  • Forerunner 255, 265, 945 LTE, 955 and 965

  • Instinct 2 Series

  • MARQ Collection (gen 1 & 2)

  • Quatix 6 & 7 Series

  • Tactix 7 Series

  • Tactix 7 Delta Series

Quick Start

1. Open the BlueRoom Biometrics app and click START.

Biometrics start.png

2. Click SCAN.

Biometrics scan.png

3. If no watches are visible, restart the tablet and reboot the application.  If this does not work you can also try force stopping and restarting the application as detailed in the troubleshooting section.

Biometrics no devices.png

4. If watches are visible in READY TO PAIR, click on them one by one to add them to PAIRED DEVICES.  This may take 10-20 seconds, and you may need to wait up to 10 seconds before pairing the next watc

Biometrics ready to pair.png

5. If watches are visible in PAIRED DEVICES, click on them one by one to add them to TRACKED DEVICES.  This may take a few seconds.

Biometrics paired.png

6. The watches will move to the TRACKED DEVICES section.

Biometrics tracked devices.png

7. Click anywhere on the main screen to return to the main view.

Biometrics return to the main view.png

8. All watches are now being tracked, and the data is being sent to the BlueRoom Mission Control application.  To view data for each individual watch, click on that watch icon.

Biometrics all watches.png

9. To change settings for each watch click the settings icon in the top right corner.

Biometrics watch settings.png

10. The Settings menu includes Unpair watch (for example if you wished to remove one particular watch to add another) and Change strap colours.

Biometrics unpair.png
Note: Pulse Oximetry (SPO2)
Pulse oximetry is measured every few minutes, however it requires the hand to be still and thus will not always provide a measurement. The user may trigger a pulse oximetry reading manually via the watch.
How to wear the watch
  • The optical heart rate sensor must remain in contact with your skin at all times.
  • The watch must be worn snug, but not too tight.
  • If worn too loose the watch can slide around, creating a gap between the optical heart rate sensor and your skin.
  • If the watch is worn too tight it can actually restrict blood flow.
  • A good fit will mean that you can move the watch and the skin underneath moves with it.
  • Wearing the watch on the outside of the wrist is recommended.
Chest strap

Utilising the Garmin chest strap will provide greater accuracy of the biometric data. The chest strap can be purchased separately and connects directly to the watch. The data that the watch is sending to the tablet and server is then data from the sensors on the chest strap rather than the wrist sensor.

Account details

Under normal circumstances there shouldn’t be any need for you to provide account details or passwords to any person or system.

 

The one exception to this is the PIN number for each PC, which can be found on a sticker on the top right hand corner of each PC.  These will only be required if the system has shut down or reset irregularly.

 

If you do believe you require further account details, please contact Real Response and we will advise you accordingly.

 

Phone support: 1300 744 980

Email support: support@realresponse.com.au

Service Level Agreement Summary

This Service Level Agreement (SLA) outlines the agreed-upon terms and expectations between the provider (Real Response) and the user (RAAF HOCU) of the BlueRoom Simulator. The purpose of this SLA is to ensure a high-quality and reliable experience for the user. 

Both parties commit to the following terms:

 

  1. Availability:

    1. The mixed reality simulator will be available for use during normal business hours, except during scheduled maintenance or unforeseen outages.

    2. Planned maintenance activities will be communicated to the user in advance, with minimal disruption to the service.
       

  2. Performance:

    1. The mixed reality simulator will deliver optimal performance, aiming for minimal latency and high visual quality.

    2. The system will be regularly monitored to identify and address performance issues promptly.

    3. Software updates (bug fixes) will be provided to ensure continued operation at optimal levels at no additional cost.
       

  3. Technical Support:

    1. Technical support will be available to address user inquiries, issues, and incidents related to the mixed reality simulator.

    2. Response times for support requests will adhere to the agreed-upon service level targets.

    3. Phone and email support is available from Monday to Friday during normal business hours.
      Phone support: 1300 744 980
      Email support: support@realresponse.com.au
       

  4. PC and Equipment Support:

    1. All PCs come with a 3 year Next Business Day (NBD) onsite limited parts and labour warranty.

    2. All other equipment will be sent for repair or replacement as soon as practicable.

    3. If PCs or equipment are damaged due to operation outside of the guidelines in this guide, the user agrees to cover any expenses associated with repair or replacement.
       

  5. Data Security:

    1. The user will implement appropriate security measures to prevent unauthorised access to the system or equipment.
       

  6. Training and Documentation:

    1. The provider will offer comprehensive training materials and documentation to assist users in operating the mixed reality simulator effectively.

    2. Training sessions may be conducted either in person or remotely, to familiarise users with the simulator's functionalities and best practices.

    3. The Customer shall be responsible at its own cost for providing and shall provide further training to its staff. 
       

  7. Service Reporting:

    1. Regular service performance reports will be provided to the user, outlining uptime, response times, and any relevant system metrics.

    2. The provider will review and address any identified service performance issues and work towards continuous improvement.
       

  8. Termination and Dispute Resolution:

    1. Either party may terminate this SLA with prior written notice specifying the reasons for termination.

    2. Any disputes arising from this SLA will be resolved amicably through negotiations between the provider and the user.
       

  9. Exclusions:

Without limiting any other provision of this Agreement, the Support Services required to be provided by Real Response under this Agreement do not include: 

  1. Correction of errors or defects caused by the operation of the Software in a manner other than would be reasonably be contemplated by the Parties;

  2. correction of errors or defects caused by modification, revision, variation, translation or alteration of the Software not authorised by Real Response;

  3. correction of errors or defects caused by the use of the Software by a person not authorised by Real Response;

  4. correction of errors caused in whole or in part by the use of computer programs other than the Software;

  5. correction of errors caused by the failure of the Customer to provide suitably qualified and adequately trained operating and programming staff for the operation of the Software;

  6. training of operating or programming staff; 

  7. rectification of operator errors;

  8. rectification of errors caused by an equipment fault (including a fault of the Equipment);

  9. equipment maintenance (including of the Equipment);

  10. diagnosis or rectification of faults not associated with the Software; 

  11. furnishing or maintenance of accessories, attachments, supplies, consumables or associated items, other than the Equipment;

  12. correction of errors arising directly or indirectly out of the Customer's failure to comply with this Agreement or any other agreement with Real Response; or

  13. correction of errors or defects that are the subject of a warranty under another agreement (including the Equipment, which to the extent permissible at law shall be the obligation of the manufacturer of the Equipment). 

If the Customer so requests in writing, Real Response may at its option provide additional services, in which case the Customer shall pay an additional charge on a time and materials basis for providing such services.  
 

By agreeing to this SLA, both the provider and the user acknowledge and commit to fulfilling their respective responsibilities to ensure the optimal operation and user experience of the mixed reality simulator.

Technical Specifications
Electrical equipment
Quantity
Item
Voltage
Amps
Watts
2
Server rack 22RU with 1RU PDU
220-250
10A
2500 W
2
Jackson RAC1200 rack mounted PDU
240
10A
2400 W
2
Server rack fan unit (4 X Suntronix SJ1238HA2)
220
0.52
88/60 W
1
Netgear Network Switch XS508M
1.5
39 W
4
Varjo XR-3 Mixed Reality Headsets
12
3
36 W
4
PCs for Mixed Reality Headset
Various
Various
900 W
2
PC for Facilitator
Various
Various
900 W
6
Philips 271V8/75 27" monitor
100-240
1.5
21 average
2
Touchscreen Monitor 3202E 32" LCD
100-240
1
85 average
1
BSA-200 200W Bass Shaker Bridgeable Stereo Amplifier
220-240
1
247 W
10
SAL Starpad SE7071 100W Floodlights
240
100 W
4
SteamVR base stations 2.0
12
2.5
16 W
2
Alto TX308 350W speakers
100-240
150 W
2
HTC Vive Controller (USB charger)
1
Eartec Evade Radio System with 6 headsets
1
Samsung A8 tablet
1
USB charging station
4
Garmin smart watches and charging stands
PCs

Each facilitator station (server rack) contains three PCs.

1 x Facilitator PC: The first PC runs the BlueRoom Mission Control software.

2 x Headset PCs: The second and third PCs run the BlueRoom Environments and Varjo MR headsets.

 

All PCs come with a 3 year Next Business Day (NBD) onsite limited parts and labour warranty.

 

Facilitator PC Specifications

  • Nitro C7 Intel i9-13900K T1000 4U GPU WS 9,800.00 9,800.00 980.00 10,780.00

  • W680/SYS motherboard, LGA1700, PCIe 5.0, 2x 2.5GB NIC

  • ASUS PM-SPI Trusted Platform Module (TPM)

  • Intel Core i9-13900K/3.0GHz/24 Cores/36MB/LGA1700/TDP=125W

  • XENON 4U Active CPU HeatSink Socket LGA1700

  • Crucial 64GB Kit (2x32GB) 4800MHz DDR5 Non ECC UDIMM

  • Micron 5300 PRO 2.5" 480GB SATA 540R/520W MB/s ENTERPRISE SSD

  • Disk config (RAID 1 for OS)

  • OS Config (Win 11 Pro)

  • Micron 5400 PRO 3840GB SATA 2.5" (7mm) Non-SED Enterprise SSD

  • Disk configuration (RAID 1 for Data)

  • XENON 2.5” HDD Tray in 2nd Generation 3.5” Hot Swap Tray

  • Seagate Enterprise Capacity 3.5" 4TB SATA 6Gb/s 7200RPM 512E/4KN 256MB Cache HDD

  • Disk configuration (RAID 1 for Data)

  • NVIDIA Quadro T1000 4GB GDDR6 PCIe3 x16 Professional Graphics Card (TDP = 50W)

  • XENON 4050R SAS Pedestal Server Case with 8x Hot Swap HDD bays, 3x Middle 8cm (5000 rpm) PWM Fans & 2x 8cm (5000 rpm) PWM Fans, 920W Redundant PSU

  • XENON Rack Conversion kit for 40x0 Case

  • Microsoft OEM Windows 11 Pro 64Bit Eng Intl 1pk DSP OEI DVD

  • Telephone / Web support 3 year

  • 3 Years Onsite Limited Parts & Labour Warranty (NBD Response)

 

Headset PC Specifications

  • Nitro C8 Intel 13th Gen Core i9 Workstation

  • Nitro C8 UP Workstation Mainboard with W680/4x DDR5-4000 DIMMs/2x PCIe5 x16/8x SATA3/1x 2.5Gb LAN/USB3/HD Audio

  • SPI Capable Vertical TPM 2.0 with Infineon 9670 controller

  • Intel Core i9-13900K/3.0GHz/24 Cores/36MB/LGA1700/TDP=125W

  • XENON 4U Active CPU HeatSink Socket LGA1700

  • 64GB Kit (2x32GB) 4800MHz DDR5 Non ECC UDIMM

  • Samsung 980 PRO 2TB, 3-bit MLC V-NAND, M.2 (2280), NVMe 1.3c, R/W(Max) 700MB/s/5,100MB/s, 1,000K/1,000K IOPS, 300TBW

  • OS Configuration (Pre-install Win 11 Pro)

  • Samsung 870 QVO 4TB, V-NAND, 2.5", 7mm, SATA III 6GB/s, R/W(Max) 560MB/s/530MB/s, 98K/88K IOPS, 1,440TBW

  • GeForce RTX 4090R (Boost: 2520MHz), 24GB GDDR6X (19500MHz), PCI-E 4.0, 3x DisplayPort 1.4a, 1x HDMI 2.1,TPG 450W

  • XENON 4030q SAS Pedestal Server Case with 8x Hot Swap HDD bays, 2x Hotswap Fans + 1x Fixed Fan and 900W PSU

  • XENON Rack Conversion kit for 40x0 Case

  • Microsoft OEM Windows 11 Pro 64Bit Eng Intl 1pk DSP OEI DVD

  • Telephone / Web support 3 yea

  • 3 Years Onsite Limited Parts & Labour Warranty (NBD Response)

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